Tuesday evening’s Town Hall meeting played to a packed house. While the initial intention was to be a forum for discussion on the Grand Avenue Bridge, it morphed, my guess – probably due to the feedback from the Focus Groups – to include the Access Control Plan and the Bypass/Alternate route. Hosted by The Chamber Resort Association and the Downtown Development Authority and moderated by Clark Anderson with the Sonoran Institute, panelists included Jim Charlier of Charlier Associates, Inc.; Joe Elsen, CDOT Program Engineer; John Haines, Garfield County citizen and property owner; and Dan Roussin CDOT Region 3 Permit Unit Manager.
I am certain that the Glenwood Post Independent will cover all of the basics and major points – and I may throw in my two cents on several of them later, but I want to focus on two issues that seemed to be somewhat of a recurrent theme throughout the evening. One is that of citizen involvement and participation and the other is information about the process of transportation planning which is new territory to me as well.
I commend the Citizens to Save Grand Avenue for caring enough to form a fairly cohesive grass-roots group comprised of interested parties that are residents and business owners of Glenwood Springs as well as some residents and interested parties that live outside of the city limits. They have been able to present their message in perhaps a more concise style than some of the rest of us have succeeded in doing. Sometimes real change begins with groups such as this.
To be truly effective, however involves more than rhetoric and appearing at public meetings reiterating the same oration to roughly the same group of people. So how do you effect change and make your voice heard? In Steven Covey’s book, the 7 Habits of Highly Effective People, habit five is “seek first to understand, then to be understood.” The prayer of St. Francis has a similar phrase, “O Divine Master, grant that I may not so much seek …to be understood, as to understand.” The fact is that in order to achieve change we must understand the system and be able to work within that system. We may not like or trust state governmental agencies but in order to make changes and get the desired result, we must understand and play by their rules. We may not like the bureaucracy imposed by working with a municipality, but it is a process that is in place for a reason – at least most of the time.
I need to throw in a bit of a disclaimer here. I am not a fan of big government; less is more as far as I am personally concerned. However, I understand that in order to try to make a difference, I must learn about and seek to understand the procedures and protocol used by whatever entity I am dealing with. This drives me to more involvement with these groups, which actually furthers my knowledge. It ends up being rather circular. The more I understand the more involved I become and the more trust develops. I understand that many people have neither the time nor inclination to do this. It is simply not their cup of tea. Nevertheless, as citizens, it behooves us to have a basic understanding of how government works.
So, to that end, I would like to suggest at least some reading material to understand the basic processes. The first is a handbook prepared by the State of Oregon entitled, When Main Street is a Highway. This material has been recommended by several people and it is a very good reference. http://www.oregon.gov/lcd/tgm/docs/mainstreet.pdf
Another is a booklet done through Project for Public Spaces, Inc. titled How to Engage Your Transportation Authority.
For those with an interest in Dan Burden’s perspective, his work is all over the internet, at Project for Public Spaces and his own organization, Walkable and Livable Communities Institute: http://www.walklive.org
I would encourage you to take a look at “CDOT’s 2035 Statewide Transportation Plan”: http://www.coloradodot.info/programs/statewide-planning/documents/2035-plan-technical-reports/2035%20State%20Highway%20Technical%20Report.pdf
And CDOT’s Grand Avenue Bridge site: http://www.coloradodot.info/projects/sh82grandavenuebridge
Information on the Access Control Plan can be found here: http://www.cogs.us/transpo/ACP/
And to understand the City of Glenwood, check out the “Corridor Optimization Plan”: http://www.ci.glenwood-springs.co.us/departments/publicworks/Engineering/10-12-14%20Final%20SH%2082%20COP.pdf
And the ”City of Glenwood Spring Long Range Transportation Plan 2003-2030”:
And of course, there is the City of Glenwood Springs Comprehensive Plan: http://cogs.us/departments/community/Forms/GlenwoodSpringsCompPlan2011.pdf
I realize this is more reading than many are willing or able to do, but, as I am learning, transportation planning is a very complex issue. Last night I also heard several people say that they did not think they have received answers to questions they have posed. I would suggest a couple strategies. One is to make sure you are asking the people who can give you the answer. I have had great results asking questions directly to CDOT representatives, to City Staff and to City Council representatives. Don’t rely on your neighbor’s interpretation of what they read in the newspaper or on some blog. Go directly to the source. Keep in mind that these are really busy folks, so please allow a reasonable time for a response – and keep your requests respectful. If you still do not feel that you have an answer, please let me know. As a member of the City’s Transportation commission and the Planning Commission, I am committed to trying to understand the needs of the community and working within the system to achieve them.
Finally, regarding citizen involvement, I will say again what I said at the Town Hall meeting;
Many City Boards and Commissions go begging for people to serve.
It is both a great way to learn and to serve your community. If the time commitment is just too great, consider attending a meeting of a board or commission that interests you.
At last night’s meeting, Pam Szedelyi stated that citizens are not allowed to speak at these meetings. Although I knew that was not the case for the Planning Commission, I must admit, I was not sure of the protocol for the other boards and commissions. I have since confirmed that the Transportation Commission also allows citizen questions and comments during their regular meetings. I would be the first to agree with Pam that a true dialog is not always easy in these meetings. There are a couple of reasons this might be true. Commissions like the Planning Commission are quasi-judicial in nature and must adhere to a more regulated procedure. Other boards and commission meet in the morning or sometimes in the evening. Since these are volunteer boards, the citizens that serve on them often have jobs or family obligations that require a limited meeting time.
Everyone is always welcome to attend city board and commission meetings. Here is a link to the dates and times of each board/commission. http://cogs.us/boards/2010_MeetingDates.pdf
However, I can only speak to the protocol for addressing the Planning Commission and the Transportation Commission.
For the Planning Commission: Comments are taken near the beginning of every regular meeting from people who wish to comment on an item not on the agenda. No need to sign up – just show up. Due to the length of the agenda, we may limit the length of time you can speak, but honestly, that rarely happens. We also take public comments during the Public Hearings for any item the Commission is considering. A caveat for the Planning Commission: Commissioners may not talk with you (either by telephone, by email or in person) about an item that is coming to them for a decision or recommendation to Council. To do this could cause a commissioner to be forced to recuse themselves from that item. If in doubt, please give Community Development a call – 384-6411. For the work sessions, simply come and talk to us – but double check with staff at the above number since we do not always have a work session. Agendas and minutes are posted on the web site http://cogs.us/boards/PandZ/agenda_minutes_2013.htm
For the Transportation Commission: This commission always has a very full agenda so it is recommended that, if you would like to come to ask questions or talk to the commission about a specific topic , call or email Rosa Silver at 970-384-6437 or firstname.lastname@example.org and request some time on the agenda. If there are several people that would like to talk to the commission about a specific topic, then it may be possible to schedule an additional meeting to accommodate this need. As I mentioned before, due to the limited meeting time and length of agenda, you may only have 3 to 5 minutes to speak during a regular meeting. However, just because there is not a great deal of time for dialog – as in an extended exchange of ideas – it does not mean these volunteer board members are not listening or considering what is being presented. Any questions, if not able to be immediately answered, will be followed up on by a staff and/or commission member.
In talking with city staff and at least one council member, we are going to try to work on some additional ways that may make it easier for the dialog that the public wants and deserves with elected officials and the appointed boards and commissions. The more we truly seek to communicate, the more we will understand.